All your mail, your contacts, your calendars, and almost every other detail of your life is in Outlook. To make sure you don't lose all this in case of a hard disk crash or some other disaster, you can create backup copies of your Personal Folder (.pst) files — that's where Outlook stores all the essential data.
Back Up or Copy Your Outlook Mail, Contacts and Other Data
To create a copy of your mail, contacts, calendar and other data in Outlook for backup or copying:
- Go to your Outlook folder in Windows Explorer.
- Highlight all files ending in ".pst".
- Make sure in particular your selection includes "outlook.pst" and "archive.pst".
- Select Edit | Copy from the menu to copy them.
- Open the folder where you want to put your backup copies in Windows Explorer.
- Ideally, this will be on another computer, on a removable disk stored far away from your home, somewhere on the Internet, or at least on a different hard disk.
- Select Edit | Paste from the menu to paste your .pst files to the backup location
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